Marketing Mapping Video Marketing Across the Customer Lifecycle Video marketing can be used across the customer lifecycle. Find out how to engage your audience with meaningful, valuable video. March 21, 2023 Nuala Cronin Content Manager 4 min read Video marketing is not a new concept. In fact, since 2016 it has been commonly practiced, to excellent results, by some of the most forward-thinking brands out there.Over the past seven years or so, video consumption has been rising steadily. But it’s not just in the younger generations – video marketing can impact everyone.Not convinced video marketing is right for your brand? Check out these stats. . .90% of US consumers between the age of 12 and 44 are digital viewers89% of people have been convinced to buy a product and;79% of people have bought software or an app because of a video they watched.With these figures top of mind, why aren’t more marketing teams jumping on the bandwagon and creating videos galore?Video Marketing Drives Business ValueLimited budgets, minimal resources, and being short on time are some of the most common reasons marketers fail to include video in their marketing campaigns and plans. Yet, according to Gartner, some of the top-performing brands in both business-to-business (B2B) and business-to-consumer (B2C), are “agile in their media mix . . . and continue to invest in the format.”As marketing objectives evolve and become more revenue-focused, strategies need to be more thoughtful of audience habits, expectations, and constraints.Does your ICP truly have time to review a 60-page document, or would a 90-second video be better suited? You need to be agile to find out!The best part about a video marketing strategy is that it can be used across the customer lifecycle. There are infinite ways to meet your audience in the right place and at the right time, with meaningful, valuable video.Video marketing can be truly impactful in terms of driving business goals across the customer journey – from prospect to advocate.If you’re here – you’ve at the very least toyed with the idea of implementing video marketing into your strategy. Let’s dive into how video can be mapped to the lifecycle.Mapping Video Marketing Across the Customer LifecycleThe customer lifecycle refers to the journey a consumer or buyer takes before, during, and after the sales cycle.Though not exhaustive, there are generally four stages: Pre-Sales: Awareness and Evaluation, Sales: Purchase, and Post-Sales: Retention.Each touchpoint requires different forms of nurture and information. There is no catchall solution to speaking across the lifecycle and when it comes to video marketing, there must also be a unique approach in how the audience is spoken to at each stage.Awareness PhaseProspects don’t always know that they need a solution, or even that they have a problem.You need to show that you understand their pain points and that your product can help them achieve a solution. You need to validate your prospective customers’ worries. Put them in context and ensure that they know there is a way to fix it.It’s time to flaunt what you’ve got and make your brand memorable.Using brand videos enables you to showcase your values and your unique position in the market. Educational webinars can support you and your product as an industry leader and convert prospects to leads.According to Wyzowl, 95% of marketers say that video has increased brand awareness.Evaluation PhaseWhen prospects understand the scope of their problem, and which other brands are experiencing something similar, they begin to review available solutions.At this point of the customer lifecycle, it’s imperative that you establish your brand as a winner. And more importantly, with you, customers can win too.It’s time to use video to both educate and sell.Ideally, potential customers know your brand at this point and want to understand why they should choose you over your competition. Building feature-led videos that showcase your integrations or features can help you stand out.The State of Video Marketing 2023 disclosed that 90% of marketers saw video generate leads.Purchase PhaseAt the bottom of the funnel (BOFU), prospects need to see how your solution beats the others. Whether that be in terms of ROI, initial cost, capabilities, or service and support there needs to be a cherry on top.You want to cross the finish line with your customers. To do that, you must ensure they feel seen, understood, and that their success is a priority for you.It’s time to whip out those super happy customer testimonials.Customer satisfaction-focused videos should explain why they are happy they chose you, switched to your service or product, and directly explain your superiority. When it comes to testimonial videos, it’s best to leave humbleness at the door and be bold.Wyzowl reported that 87% of marketers say that video has helped increase sales.RetentionThe customer lifecycle truly begins after the sale has gone through. Marketers need to ensure that they cater to customers to help in retention efforts.Consistently offering value to your customers is key to keeping them happy: whether this value directly relates to your product or service, or is purely for your customers’ sake, you must ensure that they feel looked after.It’s time to show your gratitude.Providing onboarding, informational use cases, and ‘tips and tricks videos can help to support your customers as they onboard and find value in your product.Based on the Wyzowl 2023 report, 53% of marketers said that video has reduced support queries.Video can be an impactful medium at every touch point of the customer lifecycle helping to elevate your marketing strategy, spread brand awareness, and accomplish business objectives.Now that you understand the need for video marketing and how it can apply across the customer cycle, it’s time to learn how to create a results-driven video marketing strategy.Our detailed eBook The Beginners Guide to Results-Driven Video Marketing can help you build a plan your whole team can get behind.Download the eBook for free and learn how to:Measure and analyze your success,Optimize and recycle content, andStay organized to maximize ROI.If you’re seeking a solution to securely store and effectively distribute your video assets, find out why a digital asset management (DAM) system is the most effective solution out there. Related Articles Marketing Top Challenges in Marketing Operations & How to Overcome Them Read more Marketing What is Image Management? A Quick Guide Read more Marketing How DAM Helps Marketers Improve Content Marketing Strategy Read more Marketing 60+ Digital Marketing Statistics to Know in 2025 Read more What a DAM good read! Fuel your DAM knowledge by browsing our Resource library Build My DAM Knowledge
Marketing Managing Digital Assets and Media Content in Manufacturing How do manufacturing organizations effectively create, manage and distribute assets across their various teams? March 15, 2023 Nuala Cronin Content Manager 4 min read Manufacturing brands amass thousands of digital files and require a system that enables efficient, accurate content distribution across their channels. It’s crucial to have a DAM system in place to help centralize, organize, and distribute content and to ensure all stakeholders have access to the correct assets.Manufacturing companies that focus on digital marketing are able to unlock the potential for significant growth. In fact, what companies state as their main priorities, fully rely on effective marketing including existing market expansions, unlocking new geographies and introducing new products and services.Some examples of digital assets include photos, images, content, media, videos. For marketers in the digital age, a company’s digital assets are their new currency. These digital assets facilitate the value exchanged between a company and its customers before any sale takes place. Sales, distributors, PR, agencies and contractors require a steady flow of product-related content, creative media and visuals to grow brand awareness and revenue.How do manufacturing organizations effectively create, manage and distribute assets across their communication channels, brand and revenue-generating teams? And what are the challenges that need to be considered? Read on to find out more.Types of Content Used by ManufacturersEvery aspect of manufacturing marketing requires extensive visual and media production. The most effective websites use a combination of aesthetics, performance and ease of navigation. Just a few years ago, hiring a photographer and providing photos of available product, would be sufficient to showcase the brand, expand the business and grow demand. But now there are new forms of media that create more engaging experiences for customers. Organizations that provide more unique experiences, will earn more attention and engagement. Video demonstrations of the product, three-dimensional product images and even virtual reality experiences are just some examples of visual and media formats that manufacturing companies are now using to create content.Considerations for Managing Media ContentThese assets are increasingly expensive to produce and require specialized solutions and expertise to manage. Here’s what needs to be considered:Finding photos and videos of product collections, brand assets, marketing and safety resources (MSDS, brochures, price lists etc.)Building and sharing visually compelling product photo and media catalogues and collectionsDistributing and sharing with employees, distributors and agencies product photos, videos, 3D models and promotional materialsSetting up permissions for Corporate Marketing and other divisions to view, edit and share select content and resourcesSetting up connected libraries for different divisions or brands with separate taxonomies and administratorsEnabling all users to download and transform files into different file types and sizesUse Cases for Managing Digital AssetsLet’s take a look at a few use case scenarios, where organizations have found solutions to common challenges around digital and media assets.Providing multiple divisions with corporate assetsA global manufacturing conglomerate with multiple product divisions and sub-brands needs to ensure that everyone has access to on-brand corporate assets such as corporate logos, PR resources, investor information and reports. Yet, each division needs to have access to their own unique library, but also have designated administrators and permission structures established for accessing and editing assets.A digital asset management platform with a multi-library structure was leveraged, creating several libraries under an overall corporate umbrella. Every division now has access to the corporate collateral and the IT team has oversight and administrative control for the entire corporate library. Each division and product line have their own nestled library and designated administrators, asset curators and even taxonomies specific to their division specialization. Leveraging a DAM platform provided all departments, subsidiaries and partners with secure access to approved corporate assets, streamlined collaboration, enforced brand integrity, and increased productivity across their entire organization.One-click content access and file transformationsOne of the biggest complaints from marketing and creative teams at an aerospace manufacturing corporation was the number of requests to provide the required product collateral or to alter logos and images to a specific format from everyone in the company. The Marketing team was already under pressure to produce a tremendous volume of content and visuals, but was also wasting hours searching for required resources or reformatting files. With global offices in India, Europe and North America, each location had its own on-premise storage systems, with no way to search across all available assets. The inefficiencies kept growing and required a company-wide solution.Implementing a digital asset management system with an unlimited number of users completely eliminated this challenge. All employees, agencies, external contractors and distributors were given access to the approved section of the corporate library. Every user, even those who were resistant to new technologies, were able to find what they needed from the latest versions of the approved photos, brand assets and collateral. What’s even better is that they were able to specify the file type, size and resolution that was required, and download in that specific format and size. As a result, Marketing had a spike in productivity and users were happy to use the platform to find any visuals, media or content when they needed it.Brand consistency for global sales and distribution networkServing a global customer base, a global leader in bolt securing technologies with subsidiaries in Europe, the United States and Asia, and a worldwide network of authorized distributors was having issues with brand consistency across their large corporate umbrella. Due to the large global footprint of the organization, the marketing team required a solution that would enable them to quickly and reliably access and distribute assets from any country in the world. In addition, these assets required permission restrictions, to ensure that they were being accessed by the correct people. A digital asset management solution was identified and rolled out globally in less than a month. Today, their entire organization – including its extended distribution network – can quickly, easily and securely access the corporate assets they require, from any device, anywhere in the world. And the Marketing team can ensure that all sales and distribution points have the on-brand resources and tools they need to effectively drive sales growth within all markets.To learn how digital asset management can help with other key challenges marketing or creative teams experience in the manufacturing industry or how it can help scale digital strategies, check out Digital Asset Management for Manufacturing.MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI. Related Articles Marketing Top Challenges in Marketing Operations & How to Overcome Them Read more Marketing What is Image Management? A Quick Guide Read more Marketing How DAM Helps Marketers Improve Content Marketing Strategy Read more Marketing 60+ Digital Marketing Statistics to Know in 2025 Read more Ready to see what the DAM hype's about? Meet with one of our product experts Book a demo
Marketing 4 Benefits of a DAM for Nonprofit Organizations In this post, we discuss the several ways that DAM systems help nonprofit organizations maximize the impact of their marketing investments. March 13, 2023 Nuala Cronin Content Manager 3 min read As the number of charitable organizations and causes they support continue to grow, the nonprofit sector is becoming more competitive and complex year after year. With each organization striving to increase the impact of their investments, attract new donors and recruit volunteers, outreach strategies are becoming more sophisticated and engaging—with a heavy emphasis on digital.Moreover, as a nonprofit organization, maintaining a significant digital presence is now more crucial than ever to effectively drive funding and highlight the importance of its cause. Doing this well requires a strong toolbelt of compelling images, videos, and content to help potential donors connect with the brand. Since content is only valuable if it can be found and used, to make the most of it, it’s important to properly manage it. For this reason, many nonprofit organizations have begun looking into a digital asset management (DAM) solution.What is a DAM?Digital asset management (DAM) systems have emerged as a solution for nonprofit organizations, allowing them to better manage and distribute their content and establish a solid foundation for their long-term digital strategy. A DAM system not only helps nonprofit organizations manage, organize, share, and distribute their digital assets from within one central library — it improves productivity while increasing the ROI of all content produced.Most nonprofit organizations that do not have a DAM in place struggle with these similar issues:Discoverability: Organizations are storing marketing material in multiple locations, making it extremely difficult to find what they need,Accessibility: accessing and finding assets can be cumbersome and lengthy,Workflow: The process of finding assets is taking up way too much time, which is slowing down projects as well as the execution of outreach campaigns, andSecurity: They don’t feel their assets are truly secure.Benefits of DAM for NonprofitAll the common pain points for nonprofit organizations can be solved with the right DAM in place, on top of the several additional benefits it has to offer. The top 4 benefits organizations gain from implementing a DAM include being able to:Better leverage your brand,Empower your affiliates and drive collaboration,Increase the impact of your content, andPreserve your legacy.Let’s dive into each benefit in more detail.1. Better Leverage Your BrandMaintaining a strong brand and ensuring everyone is using consistent messaging can be challenging when multiple departments and affiliates are all creating marketing collateral for various campaigns. A DAM ensures that all users are equipped with marketing materials that are on-brand and up to date, drawing from one central library. This allows your organization to ensure consistent branding as all assets become visually aligned with a DAM—no more outdated logos!2. Empower Your Affiliates and Drive CollaborationWith a DAM, users can easily find, download, and share approved work-in-progress and finalized assets. Additionally, marketing material and content will be readily available when anyone is organizing events, launching campaigns or running educational initiatives. Availability in the cloud also ensures that even users in the most remote areas, with no access to IT, can easily access those resources or upload their own materials.3. Increase the Impact of Your ContentWhether it’s creating new marketing collateral for donor campaigns, fundraiser events or recruitment material, a DAM ensures you’re getting the most from your marketing materials and the money spent creating them. By having a library that is organized and easily accessible, your content’s lifespan gets extended and maximizes its value. Additionally, you can organize marketing content by campaign name, region, years, etc., allowing users anywhere to easily find and re-use visuals, content, and media.4. Preserve Your LegacyA DAM allows nonprofit organizations to maintain and preserve their growing library of fundraising collateral and historic content, enabling it to be used for future initiatives, educational events, anniversary marketing campaigns and more. These assets help preserve the memories that are important for connecting with donors and engaging volunteers.The Jane Goodall Institute (JGI)JGI came to MediaValet with the challenge of preserving Dr. Jane Goodall’s 60-year legacy and distributing marketing imagery to various global chapters and stakeholders. The advanced functionality allowed them to extend the use of the DAM to areas they hadn’t even dreamt of—scientific research. The Jane Goodall Institute’s top three benefits from using a DAM include:Marketing Material Distribution: Storing all assets used for storytelling purposes—the photos and videos from years of JGI initiatives.Scientific Research Distribution: Using the platform to facilitate scientific research and discovery—the 60 years of handwritten notes, field videos, etc., used to help researchers and scientists around the world understand great apes.Organizing Precious Archival Assets: Creating a digital home for the ongoing archiving of Jane’s global outreach past and present. A place where they gather and transcribe Jane’s digital recordings from throughout the years, making them easily searchable and shareable.Read the Jane Goodall Institute’s DAM Story, here.Get Ahead with DAMA DAM helps nonprofits manage their marketing collateral, preserve their brand history, and improve collaboration with both staff and affiliates. For more details on how MediaValet supports organizations in the nonprofit sector, check out DAM for Nonprofits, here.This blog post was originally posted in February 2019 and has been updated.MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI. Related Articles Marketing Top Challenges in Marketing Operations & How to Overcome Them Read more Marketing What is Image Management? A Quick Guide Read more Marketing How DAM Helps Marketers Improve Content Marketing Strategy Read more Marketing 60+ Digital Marketing Statistics to Know in 2025 Read more Ready to see what the DAM hype's about? Meet with one of our product experts Book a demo
Shopping For a DAM How to Choose a Digital Asset Management System: 8 Essential Steps Here are some basic tips to follow when choosing a digital asset management system that meets your organization's needs. February 21, 2023 Nuala Cronin Content Manager 5 min read Getting new software can be hard but choosing a digital asset management system can be even more difficult. From researching and evaluating vendors to onboarding your employees, the list of tasks can leave you feeling overwhelmed and confused.That’s why we’re here to help.Once you’ve recognized your need for a DAM, it’s time for the challenging part – deciding which vendor to partner with. Selecting the right digital asset management software is a crucial business decision and it takes effort to find the right one. Ensuring the DAM fits your needs can be a lengthy and complex process.We’ve broken down the 8 essential steps to help you understand your needs and choose a DAM system. These digital asset management tips are crucial for making the right decision for your business.Determine your stakeholders first,Understand what you want to allow (and restrict),Think of your existing tools,Set realistic timelines,Include IT early on,Leverage review sites,Do discovery calls, andChoose a partner, not a vendor.Let’s dive into more detail below.8 Steps to Choosing a Digital Asset Management System1. Determine your stakeholders firstIt’s important to know what internal and external partners will be impacted during your DAM implementation. You need to on board from the start. What functionality do they need? How can you help them be successful? Make sure you’re communicating with them over the course of your DAM journey and that they understand how the system will benefit them (especially if their budget is involved).A key part of having digital asset management success is getting buy-in right from the start. It won’t matter how great the system is if people aren’t using it, or are using it incorrectly.Here is a list of 3 types of users to consider in your DAM buying process.2. Understand what you want to allow (and restrict)Once you have a clear understanding of who’s going to be using the system, it’s time to start thinking about what each group needs access to – and just as importantly: what they don’t. One of the great benefits of a DAM is the ability to segregate. You can segregate each group or user into various permission groups to dictate what they can do and see. While it can be easier to allow everyone to have access to everything, this approach doesn’t realize the full control benefits of a DAM.Take your marketing agency, for example. You want them to have access to categories containing your brand logos, some stock imagery, and maybe a few headshots, but it would be unnecessary and potentially harmful for them to have access to any other assets.When choosing a digital asset management system, ensure you understand the vendor’s approach to category and user permissions. This will impact how granular you can get with access levels. MediaValet offers unlimited categories and custom user groups, allowing you to create different permission levels without restrictions.3. Think of your existing toolsSomething to consider when trying to get buy-in from stakeholders is to leverage existing systems that your stakeholders are already used to. Would your social media team benefit from a Hootsuite integration? Can your creative team improve processes with an Adobe Creative Suite connector? Research DAM systems that have integrations into your existing tools to maximize buy-in and happiness for your users.Not sure where to get started? Here are the top 6 DAM integrations to consider.4. Set realistic timelinesSetting a realistic timeline can be tricky – especially when you have multiple departments that all want the DAM system up and running ASAP! This kind of pressure can make it tempting to try to pick a vendor, onboard, and integrate with your tools within the next month, but it’s important to take the time to ensure you do it right.Separating your implementation into phases can mitigate some of these pressures because stakeholders can see the project moving along and boxes being ticked, rather than just wondering when the project will be completed.MediaValet’s DAM maturity model can help you identify where you are in your DAM maturity and where you’d like to be.5. Include IT early onLeaving IT in the dark until the last minute can be tempting – they can be frustrating, demanding, and slow projects down. But, the reality is that IT has more knowledge and experience in implementing technology and can quickly tell you which DAM systems don’t meet your needs. Forming these relationships early can speed up the selection process and help eliminate vendors from the selection process right off the bat. It can also be helpful to map DAM benefits to IT priorities, to help get your IT decision-makers on your side.6. Leverage review sitesA quick way to narrow down your digital asset management search is to use the many technology review sites out there, such as G2Crowd. This is where each vendor’s existing customers are talking about the good, the bad, and the ugly of their digital asset management systems and where you’ll get unbiased insight into which will work for you.Here are 4 of the top vendor review sites you can leverage today.7. Do the discovery callWhen searching for a DAM, we often see people wanting to skip the discovery process and jump right into a demo. Of course, we can do a demo without the discovery call, but this call is where the vendors can discover your needs and tailor the demo specifically to your use case. While it can be a pain to have 15-minute calls with each of your short-listed vendors, it ends up benefiting you in the long run.8. Choose a partner, not a vendorAs you narrow your search down to the final few vendors who can meet your functional requirements, it’s important to look at them as a company, not just a product. Does their direction align with your future goals? How are they with support after onboarding?When thinking about how to choose a DAM, it’s crucial to select a partner that’s going to pursue an ongoing relationship, not just someone who will onboard you and forget you. Remember that the people component is just as important.MediaValet offers unlimited platform training and support to ensure that all customers are set up for success. For more complex projects, you can take advantage of our professional services program.Choosing a Digital Asset Management System for the Long-HaulIf you’re still wondering how to select the right software to manage your digital assets, our eBook, How to Buy a DAM, provides an in-depth guide to choosing the right DAM vendor.MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI. Related Articles Shopping For a DAM Why DAM is Crucial During Mergers and Acquisitions Read more Shopping For a DAM PIM vs DAM: Are They Better Together? Read more Shopping For a DAM Building a Business Case for DAM: The 6 Step Guide Read more Shopping For a DAM The Best Digital Asset Management Platform for your Organization Read more Ready to see what the DAM hype's about? Meet with one of our product experts Book a demo
DAM Knowledge DAM for Tourism Marketing Agencies Here, we share the benefits of a DAM for tourism marketing agencies along with the critical features to help stand out from your competition. July 22, 2022 Nuala Cronin Content Manager 3 min read It goes without saying that visual assets are the most important tools for tourism marketing agencies to showcase their destinations. Rich digital content plays a pivotal role in effective destination marketing campaigns—helping to tell the story of your destination and your target audience. Each year tourism marketing campaigns get more immersive, impressive, and expensive to create, and with so much money being spent on high-quality digital assets, it’s important for agencies to ensure proper ROI.A huge pain point for most agencies dealing with an ever-growing collection of visual content is finding a way to effectively store, manage, and distribute these massive amounts of assets; this is where a digital asset management (DAM) system comes in. In this post, we share the specific benefits of a DAM for tourism marketing agencies along with several critical features that will help you stand out from your competition.What is Digital Asset Management?A DAM helps tourism marketing agencies manage, organize, share, and distribute digital assets all from within one central library. It improves productivity and increases the ROI of content and creative programs. Additionally, it helps top agencies improve their creative production process and efficiently manage and launch campaigns.Most agencies that are currently not using a DAM struggle with similar issues:They are storing campaign assets in multiple locations, making it hard to find what they need,They sometimes lose assets altogether,There are challenges with giving access to assets in a timely manner,Finding assets is taking up way too much time, which is slowing down projects, andThey don’t feel their assets are truly secure.Below, we look at why destination marketing agencies should consider DAM as a long-term solution to these pain points, and touch on the additional benefits that come from implementing one.Benefits of DAM for Tourism Marketing AgenciesAccording to a recent Forbes article: “Many brands lack an enterprise-wide system to manage their creative assets, which reduces a marketer’s ability to produce effective, timely campaigns at scale”. Employing a DAM solves this problem right away—it creates one, single source of truth for everyone at your agency to rely on. This means your team can find what they need to create visually stunning campaigns for your destination, on time, and with minimal headaches.Here are 4 specific benefits for tourism marketing agencies using a DAM:Improved relationships with media partners: A DAM offers a way for you to give access to certain assets to people outside your agency. This means your media partners can have unencumbered access to campaigns and assets—making your agency easier to work with, and likely increasing media coverage for your destination.Better creative workflow: Both internal team members, and partners like videographers or photographers, have easy access to the assets they need to work on creative campaigns. This improves the overall workflow for everyone working together on these projects.Increased ROI on visual assets: A DAM optimizes the reuse of digital assets since they are so easily (and securely) organized and stored. This increases the value of high-quality assets, as reuse and repurposing for future projects become much easier.User-generated content support: It’s 2022—a lot of visual content is coming from your online audience. A DAM helps to organize, manage, and reuse this valuable user-generated content.6 Critical Features of DAM for Tourism Marketing AgenciesA DAM solution can offer these significant benefits because of its features. Let’s take a closer look at what we think are 6 critical features of the DAM that shape the benefits for tourism marketing agencies:Organization: Manage all content in a single location using a multi-library structure.Enhanced Search: Easily find content by campaign, keywords, categories, AI tags, and more.Accessibility: Enable partners and teams with self-serve access to a library of current and past projects.Distribution: Preview and share collections of assets, regardless of file size or type.Uploading: Enable photographers, videographers, and other contractors to upload files from anywhere in the world.Security: Secure client marketing collateral with enterprise-level security and asset recovery.Stand out with DAMDestination marketing agencies should find a DAM partner not only to alleviate the headaches of storing, managing, and distributing the massive amounts of rich media content but to improve the ROI on the creation of these assets dramatically. They can get ahead of the competition by standing out—delivering engaging campaigns that truly make an impression on their target audience. A DAM helps partners and teams manage and launch these campaigns more effectively, helping to create higher-quality work, with a much better workflow. On top of all that—it can also help media partners get access to these campaigns easily and effectively. Related Articles DAM Knowledge Understanding DAM User Roles Read more DAM Knowledge Leveraging Microsoft Azure for Enhanced Digital Asset Management Read more DAM Knowledge Unlocking the Value of DAM: A Deep Dive into ROI & Business Impact Read more DAM Knowledge 5 Key Features Every DAM for Healthcare Must Have Read more What a DAM good read! Fuel your DAM knowledge by browsing our Resource library Build My DAM Knowledge
DAM Knowledge Graduating from a File Sharing Solution to Digital Asset Management In this post, we discuss the limitations of file-sharing systems and how digital asset management systems can address them. December 21, 2021 Nuala Cronin Content Manager 4 min read You’ve probably heard the expression “content is king”. Whether it’s support materials for a new marketing campaign, a product catalog, or a simple blog post, content helps drive business in the modern world, every single day. And because of this, your organization likely has a serious amount of photos, videos, graphics, and other marketing assets. To manage these assets, many organizations use a traditional online document storage system. While this can work for a time, as their content library continues to grow, many find that their file-sharing solutions aren’t quite enough. If you find your organization in a similar situation, it may be time to graduate to a more sophisticated solution. The next step? Investing in a cloud-based digital asset management (DAM) system. In this post we will cover Why Do Businesses Initially Choose File Sharing Solutions? Moving From a File Sharing System to a DAM When Should Organizations Consider Upgrading? Why Do Businesses Initially Choose File Sharing Solutions? Before we get into everything DAM, let’s take a look at what exactly a file-sharing system is and why many businesses choose to use one in the first place. File-sharing systems manage data files on a singular computer, business network, or cloud platform. They’re primarily aimed at individuals or teams and are limited to storing, managing, and sharing documents and records. One of the main reasons that companies choose a file-sharing system is for convenience. They have files that everyone needs access to, and the system promises to make it easier for companies to manage all files (documents, spreadsheets, photos, videos, etc.) in a centralized location and collaborate with co-workers and clients across great distances. In addition to convenience, cost is a top consideration for organizations that choose an in-house or online file-sharing service, as many file-sharing solutions, including Box, Dropbox, and others, offer free or low-fee accounts. What Limitations Come From Using File Sharing Solutions? There are 4 key limitations that companies face when using file-sharing solutions: User Error: When systems have no defined admin roles or user permissions that are controlled by the organization, the library can quickly become the “wild west” where everyone can access everything. User error is inevitable and simple file sharing systems often don’t have enough safeguards in place to prevent this. Narrow Search Capabilities: Finding media files, such as photos, videos, and audio files, can be challenging in a file-sharing solution. Searchable metadata is often limited to basic details such as name, upload date, etc., making it difficult for users to efficiently find what they’re looking for. Reformatting Issues: When using file-sharing solutions, assets aren’t always stored in the format required. As a result, users need to make requests to the design team, as they’re unable to reformat the asset themselves. Limited Scalability: While many file-sharing solutions start out relatively inexpensive, as the organization grows, the solution becomes significantly more expensive, especially when paying per user. Moving From a File Sharing System to a DAM Once organizations feel the limitations associated with file-sharing systems, they tend to begin looking for a better solution, like DAM. Digital asset management systems (DAMs) are focused on managing media assets, such as photos, videos, animations, graphics, audio files, and more. A DAM enables your entire organization to quickly and easily find, use, render, and share the assets they need — when and where they need them, increasing ROI and improving collaborative work. How Can a DAM Mitigate Problems Associated with File Sharing Systems? Here are the top 4 ways that DAM can help organizations address the limitations of file-sharing systems and, ultimately, improve your team’s workflow: Control: A DAM makes providing access to assets significantly more secure by enabling organizations with top-down control of how their digital assets are organized and who can access or use them. Searching: With a DAM, users are able to search all metadata associated with assets, including embedded metadata, attributes, keywords, and categories. A DAM also enables filtering by star rating, asset type, and more. Reformatting: A DAM enables users to choose the format and size of all assets when they download or share them. Users no longer need editing software or the help of their design team to get the assets they need. Cost: A DAM system, like MediaValet, offers robust, enterprise-level software without enterprise-level costs and headaches. It’s quick, easy, and cost-effective to both set up and maintain the DAM over extended periods of time. There are no hardware costs, upgrades, or maintenance costs, and unlimited support is just a phone call away. Along with addressing the problems associated with file-sharing systems, DAM solutions offer additional features that enhance user experience and boost overall productivity. Learn more about what a DAM has to offer. When Should Organizations Consider Upgrading? A lot of companies start the process of implementing a DAM when they get frustrated with the shortcomings of their current file-sharing system. The best way to evaluate if your file-sharing solution is simply not meeting your needs any longer (and if it’s time to look at other options) is to look for some of these indications: Fast company growth, which makes user access and permissions hard to manage, Ramping up the creation of visual media assets, A challenging number of asset requests that affect your team’s workflow, and Misuse or loss of assets. The best course of action is to be one step ahead! Get Ahead with a DAM As the need for and creation of digital assets continues to grow, companies that invest in a more sophisticated solution will get ahead of the curve. If you’d like to set your company up for success with a cost-effective, scalable long-term solution, a cloud-based DAM is the way to go. See how your team can manage user permissions, easily search, render, and share assets, and improve workflows by booking a MediaValet demo today. This blog post was originally posted in October 2015 and has been updated. Related Articles DAM Knowledge Understanding DAM User Roles Read more DAM Knowledge Leveraging Microsoft Azure for Enhanced Digital Asset Management Read more DAM Knowledge Unlocking the Value of DAM: A Deep Dive into ROI & Business Impact Read more DAM Knowledge 5 Key Features Every DAM for Healthcare Must Have Read more What a DAM good read! Fuel your DAM knowledge by browsing our Resource library Build My DAM Knowledge
Product Partner Showcase: Connect DAM and Workfront with Work Management Australia We talked with the founder and director at WMA about how MediaValet has helped add value to her clients’ Workfront strategies. March 30, 2021 Nuala Cronin Content Manager 8 min read Having partners world-wide who are product experts has helped MediaValet integrate with a variety of industries and clients all over the globe. Our partnerships are a huge part of our growth strategy here at MediaValet—we wouldn’t be where we are without them. Work Management Australia (WMA) is an Adobe Workfront certified partner and leading Workfront expert in Australia. WMA has more than 100 implementations in APAC and works with clients on Workfront, proofing, DAM and Fusion. Designing world-class solutions and tailored Workfront implementations, WMA is a valued partner and integral part of MediaValet’s connection to the Australian region. We talked with Nicky Allen, the founder and director at WMA about how MediaValet has helped her add value to her clients’ Workfront strategies. First off, can you tell us a little bit about Work Management Australia? I started Work Management Australia about six years ago because there was no Workfront presence in Australia. So, we set out to be the Workfront subject matter expert here in the region and to be able to service the APAC work management market. We also work with partners or vendors, who might integrate seamlessly to Workfront, like MediaValet, to create a beautiful end-to-end solution for our customers. Can you tell us a little bit about your background and what it is that you do at WMA? I had a background in TELCO and consultancy in the IT space for many, many years. I got into that space after university, then had a fantastic ten years in the UK with Texas Instruments and Accenture. When we came back from the UK to Australia, I spent time selling TELCO and project management solutions until I set up WMA in 2015 to address the Workfront presence here in Australia. I’m the owner and director of WMA. I’ve grown the team with several fantastic Workfront specialists who not only know how to implement and support and train for Workfront, but also the third party solutions that hook into Workfront like DAMs and the other integration pieces as well, so we’re able to give the client a total solution around the whole work management processes both upstream and downstream. When a client comes to you, what are the top challenges that they’re trying to solve? They’re mostly trying to manage their digital work processes in projects and marketing campaigns and trying to centralize all of that work in the one place. When they first come to us, many of the processes might be manual. For example, they might be reviewing and approving their digital assets by email. Assets can get lost; versions can be confused; and audit trails can be lacking. There’s a big lack of visibility into what everyone’s doing, what’s going on in campaigns and where the holdups are on approvals. One of our clients, who sells thousands of brands of drink products, implemented Workfront just before Christmas, and had set up processes for each of the different brands, but pretty rapidly realized that many of those processes were similar. Once they realized this, we were able to work with them to standardize those processes and make them much more efficient. So, we were able to help them gain efficiencies of scale between the teams and their brands, which was very rewarding. We have another large agency client that enables their customers to submit a request for a marketing campaign directly through Workfront. They’ve automated all of those requests to ensure they have visibility into all of the activities, approvals and asset proofing, all the way through for the final client review and approval. This visibility ensures that they know what’s going on and are also able to give each client an update on what’s happening with that campaign. In fact, they even have some clients collaborate as part of their campaign. What are some of the different types of organizations that you work with? We work primarily with digital agencies, but we’ve worked with all sorts of organizations. We’ve worked with everything from IT PMOs to marketing organizations in companies such as banks, airlines and even opera houses. We’ve seen a significant rise in the use of Workfront among agencies and marketing teams, who are now realizing that work management solutions can be highly useful for managing marketing campaigns and their processes because they often have the same problems as traditional project managers. It’s a broad spectrum of organizations, both in the PMO space and marketing spaces, and also in New Product Development, finance and HR organizations. They all use Workfront to be able to have that visibility of the work management process. Do you mostly work with large companies or do you also work with smaller businesses? Both actually. We’ve worked with a wide range of organizations, from large global banking organizations to some of the smaller agencies who only have a few licenses and use it in a simpler way just for proofing for example. How long does the process with WMA typically take? If it’s a low hanging fruit, we’ve done some of them in a couple of weeks, but typically they would take three to four months. Usually, we would go in and do a discovery session with the client to kickstart the project. It’s like building a house: you have your architects have a look at your processes now, what do you actually want, and work through some of your requirements. We’ll do some discovery workshops and after we’ve done that, we’ll be able to give them a design of the solution to build out their requirements. For example: What do they want to manage in a new campaign? What are the steps for the process? How do we automate them? How do we digitally review and approve an asset that’s needed for a campaign? What reporting is needed? We also encourage our clients to help us build their solution. Not only does it help our clients become self-sufficient and learn the system, it also reduces the cost for them. Once it’s built, we’ll support their user acceptance testing, provide walkthroughs, host training sessions, and then stand by while they pilot the solution and eventually go live. We always recommend keeping it simple initially because it’s a learning process and they’re able to tweak the solution as they go. Then afterwards, we might look at integrating MediaValet, for example, and that would be a second phase when they really start to understand the solution and processes. And of course, the relationship doesn’t stop there. We host master groups and regular communication groups to keep in touch and check in with our clients throughout their journey with Workfront and any other downstream systems, such as MediaValet. So, for large organizations, you’d recommend a phased approach? Absolutely. Some of our customers, for example an agency with multiple clients, we may suggest running with one client, so that they can get used to how this new digital solution works and evaluate how to automate their processes. Often, they’ll find that they think they need a bunch of complex processes, and then realize after they’ve implemented with the first client actually it’s much easier and streamlined if we simplify. Or they could do it by teams – such as starting with the studio team first, then rolling it out to the rest of the organization. It really does depend on where the quick wins are and what problems the client has. We’ll discuss with them what’s going to be the best for them and how do we roll that out for them, specifically. Getting that low-hanging fruit is important. They’re paying for licenses and we want to make sure that they’re getting the maximum value out of those licenses as soon as possible. Why would someone use WMA to set-up a work management environment, as opposed to doing it by themselves? “About 90% of the clients or organizations we’ve talked to who’ve tried to set it up themselves don’t renew with Workfront after year one, and it’s quite sad because they’ve made that investment. What it usually comes down to is that they were unable to implement Workfront to achieve ROI in an effective manner, or set-up a simple user interface to get high user adoption, which is really, really key. Part of the process of working with WMA is the practice of identifying the low hanging fruit and the best client to use as a pilot to really test Workfront out. We can advise our clients on how to set up processes efficiently using little tricks and techniques that you wouldn’t know unless you’ve used the system for years and years. We have that broad experience of setting up a client and then advising them on what other systems are going to create that end-to-end solution, such as using MediaValet to manage those assets that they’ve created. At the very least, we recommend holding the client’s hand while they do it, so we can pass on our IP to the client. Doing it themselves is…brave.” What makes WMA stand out from other work management environment consultants? “For one thing, we’re the only consultants in Australia that are solely focused on Workfront implementations. Because we’re focused specifically on Workfront, we’re very, very good at it. But, of course, this knowledge extends to integrations too. Aside from being the absolute experts in Australia, we’re also extremely focused on our integrity and what’s in the interests of the client. I’ve got a real belief that you do what’s right in the short term for the customer, even if it’s not maximizing that initial sale. Ensure that the client gets what they need and what is really going to benefit them. We want to get the most ROI for them in the short term and then build on that to add value for them later down the track in a timely manner. What would you say the benefit is to connect a platform like Workfront with a DAM? Organizations spend so much money on beautifully processed and approved assets that are managed in Workfront, only to dump them in Google Drive or local storage. But, you really need a proper asset management storage solution, like MediaValet, to ensure they’re managed and secured. You don’t want to take the risk of losing your assets, or using the wrong version, or having to pay the suppliers to access it, which is often the case. One of our clients was paying their supplier $6 to access an asset every time they needed to use it. If you own it, you don’t have the cost of trying to retrieve your asset. This alone really shows the ROI of implementing a DAM, like MediaValet. What’s the value you see in the partnership with MediaValet? I love the fact that MediaValet is very agile and flexible – the team is able to react and move very quickly. We would love to expand the footprint for MediaValet here in Australia, as there is a big need for great DAM solutions to be able to help our clients with their digital asset storage requirements. As it also has a simple demonstrable plug-in for Workfront, it is a valuable addition to our toolkit to help solve our customer’s challenges. Do you have any advice for organizations looking to connect DAM and a work management solution? I’d certainly say define what’s important to you—what are your needs, what are your processes? It’s really important to understand how your marketing and creative teams work with digital assets. Because different solutions work for different clients, it’s also important to be able to have a good understanding of the type of vendor that you want to work with. Is it a small vendor that you want a really personal connection with and that ability for the vendor to be able to really get to know you, or do you want a big name with a big reputation? And, of course, what’s the budget. MediaValet is an amazing DAM at a reasonable price point. We really love the fact that we’ve had the opportunity to work with MediaValet to give our clients a great option in the DAM market space. It also comes back to the fact that MediaValet is small, agile, and very easy to work with. I feel like MediaValet is a small family that you get to know, and you care about each other and you’re working towards the one goal. It’s a great organization and I’m really pleased to be partnering with you. Just a fun one to end off on: What are you currently binge-watching? Well, I’ve done The Crown—tick, I’ve done the Queen’s Gambit—tick, Bridgerton—tick. I’m now onto a series called Fauda which is absolutely amazing, which is about the Israeli and Palestinian conflict. Learn more about our Workfront integration Ready to ensure your assets are at your teams’ fingertips? See how the MediaValet and Workfront integration helps you make the most of DAM and project management. Related Articles Product 3 Use Cases for Custom Category Permissions Read more Product What is a Digital Watermark and Why is Digital Watermarking Software Important? Read more Product How Our New UI Makes Asset Management a Breeze: Introducing the New MediaValet Experience Read more Product Cloud Digital Asset Management: Definition, Benefits, and More Read more Ready to see what the DAM hype's about? Meet with one of our product experts Book a demo
DAM Knowledge 7 Tactics to Drive DAM User Adoption Here, we share seven tactics to increase DAM user adoption and improve engagement with your system. February 21, 2020 Nuala Cronin Content Manager 3 min read Often, the greatest challenge with rolling out a digital asset management system (or any new software) is getting people to use it, yet a DAM implementation is infinitely more successful when people do. Building a user adoption strategy is key in driving system engagement and achieving significantly higher ROI on your DAM.Whether you’re new to DAM or have had one for years, it’s never too late to start exercising user adoption strategies. Here are seven tips and tactics to consider if you’re looking to increase DAM user adoption and engagement with your system.1. Implement a Communication PlanUsers tend to be more interested in new software if they believe it will make their day-to-day easier. With this in mind, it can be beneficial to build a communication plan that educates users on why the system is going to benefit them and create excitement.The best practice is to span your communication plan from pre-launch through post-launch, in order to gain and maintain engagement throughout the roll-out. Some tactics to try are sharing system teasers during pre-launch, providing training material during launch, and releasing periodic system usage tips after the launch.2. Establish Change ChampionsA change champion helps motivate organizational change by leading their circle of co-workers toward understanding the system’s benefits. These individuals can be appointed or volunteer for the position, and often come from any level within the organization.Change champions act as a source of DAM wisdom by answering any user questions and ensuring each user is getting value out of the tool.3. Plan a Soft LaunchA soft launch is a pre-release of the DAM given to a limited number of users. The primary goal of a soft launch is to gather user feedback on the system set-up and training methods – allowing you to make any necessary adjustments prior to the official system roll-out. After all, there’s no better expert on how a system should look and feel than the users themselves.The best practice is to include power users in the soft launch – individuals who will be frequent users of the DAM and, typically, have a high permission level. Of course, if you have the capacity, include additional users as you wish.4. Schedule Regular TrainingTraining is a driving force of system adoption because it provides users with the confidence, tools, and comfort they need to use the DAM. For the best results and to cater to differing learning styles, offer a combination of high-touch options, such as live system demos, as well as low-touch options, such as FAQ documents.Training can be provided by MediaValet or created and led by your internal DAM team. Keep in mind that different user groups will require different levels of training, depending on their permissions or use case, and how frequently they’ll use the DAM.5. Create a Go-To Resource AreaEven after training, many users will need documents to quickly reference best practices, step-by-step instructions, and company DAM guidelines. Create an area the users know they can go to find these additional resources. Typical material to store in a resource hub includes system training videos, FAQs, and system walk-through documents.To create a space for your resource hub, you can leverage category access management within the DAM or simply create Branded Portals that are tailored to each user group type.6. Review Ongoing User FeedbackAllowing users to voice their opinions – both positive and constructive – provides insight into their experience with the platform and how it can be improved. In addition, it provides users with a sense of ownership and ties to the system when you get them involved.Eliciting user feedback can be a formal or informal process and should be exercised across each of your user groups for the most accurate results.7. Continue Post-Launch EngagementEven after your initial launch, it’s important to ensure that users continue to engage with the system. To maintain excitement, leverage various post-launch engagement tactics on a regular cadence. Some tried and true ideas include optional system demos, emails with system usage tips, and Q&A sessions.While this list can give you a head start on improving user adoption, there are plenty of additional tactics you can implement, depending on your industry or use case. If you’d like help with building a customized user adoption strategy, your Customer Success Manager is always here and ready to help. Related Articles DAM Knowledge Understanding DAM User Roles Read more DAM Knowledge Leveraging Microsoft Azure for Enhanced Digital Asset Management Read more DAM Knowledge Unlocking the Value of DAM: A Deep Dive into ROI & Business Impact Read more DAM Knowledge 5 Key Features Every DAM for Healthcare Must Have Read more
Design Who Needs Digital Asset Management? Here are 6+ Industries Here are common industries that use digital asset management to improve their creative processes and meet their business goals. August 9, 2017 Nuala Cronin Content Manager 4 min read Who needs digital asset management?It’s a great question, but there isn’t one standard industry that benefits the most from a DAM. When collections of digital assets become scattered, misplaced, or lost, many different companies – no matter their industry, shape, or size – suffer from wasted time, failure to meet business goals, and even the complete loss of valuable digital assets.Whether you’re an S&P 500 company operating in hundreds of countries or a local, single-office organization, a digital asset management system will help you secure your digital collection, improve your creative processes and meet your business goals faster.Let’s take a deeper look at some common industries that use digital asset management.Higher EducationUniversities and colleges need a strong visual presence to drive recruitment, funding, and student engagement. With large amounts of photos, videos, and content across multiple teams and channels, they face challenges in effectively managing their marketing collateral.With a DAM, these schools can provide users with the ability to securely access, download and share files from any location – on or off campus – to improve cross-campus consistency and better connect with stakeholders.Read more about DAM for Higher EducationReal Estate & ConstructionReal estate companies rely on their agents, departments, and partners to pique interest and increase sales, using property photos, virtual tours, and content templates. But, with large file sizes and increasingly complex file types (such as 3D models), it can be a challenge to effectively connect these teams with the content they need.A DAM allows real estate & construction organizations to secure all of their assets in a single library while supplying sales content to all employees across the organization.Read more about DAM for Real Estate & ConstructionManufacturingManufacturing organizations collaborate heavily with their distributors, buyers, and retailers to get their products and messaging to the end customers. Their business growth relies on their ability to consistently communicate with distributors and enable them with the most up-to-date product information, images, and collateral.A digital asset management system gives manufacturers and their partners a single source of truth for all their brand material. With a library that enables search by SKU, product ID, and more, manufacturers are able to empower their distribution channels and strengthen their brand.Read more about DAM for ManufacturingAgenciesWith thousands of options worldwide, agencies are faced with the challenge of standing out as the ideal partner for clients. As part of this, agencies need to provide superior lines of communication, shorter turnaround times, and better access to final projects than competing agencies.A DAM helps improve the creative production process between agencies and their clients and provides a point of access for clients to find their finished projects.Read more about DAM for AgenciesTechnologyThe technology industry has become more competitive than ever and companies need to engage with customers across multiple relevant digital channels if they hope to stand out. Their teams and content need to be extremely well-aligned, which can be a challenge when departments and offices are siloed.A digital asset management system breaks down those siloes, creating one single source of truth for any and all departments to find the content, templates, and brand assets they need to create and share on-brand material.Read more about DAM for Technology CompaniesRetail & eCommerceRetail organizations rely on high-quality images and engaging content to build trust in their brand and entice customers to make purchases. But, as retailers expand their product lines and distribution channels, it can become more challenging to streamline and manage content creation.Digital asset management helps retailers to better manage the creation and distribution of their brand materials across each department, team, and partner. From eCommerce to in-store signage, a DAM ensures that every channel remains consistent and on-brand.Read more about DAM for Retail and eCommerceOther Industries that Benefit from a DAMThe benefits don’t stop at these industries! Here are some other industries that are making the most of their assets with a DAM.NonprofitsA key concern for nonprofits is often the time they waste trying to manage their marketing material across multiple hard drives and personal computers, with a majority of their employees working off-site. A DAM provides a central point of access for assets no matter where employees or volunteers are working.Hotels & ResortsWith various locations, chains, and products, managing a hospitality enterprise can be difficult. Hotels & resorts benefit from a DAM that allows their collection to grow at a rapid rate and enables global employees to access digital assets when they need them.TourismIn tourism, employees typically work with agencies and partners across geographical boundaries and use a DAM to consolidate scattered and siloed collections. Tourism boards also use a DAM as an online hub to help drive customer engagement and encourage user-generated content.FranchisesA common problem that most franchises face is making on-brand material instantly available to their franchisees. With a DAM in place, each item in the system is subject to controls and permissions set up by an admin, which ensures that users across all franchise locations have access to up-to-date collateral that’s relevant to their location.Local GovernmentWhile governments suffer from common DAM problems, they absolutely cannot risk assets being improperly shared with unauthorized audiences. With a DAM built on security-forward cloud platforms (such as Microsoft Azure), governments can be at ease that their private digital files are stored in a safe and secure manner.When it comes down to it, just about every industry has a use case for a digital asset management system. For a more detailed look at how DAM impacts MediaValet’s customers, take a look at our case studies. Related Articles Design What is a Rendition? Read more Design The Best Creative Conferences to Attend in 2025 Read more Design 3 Requests That Are Slowing Down Your Creative Team (and Easy Fixes) Read more Design The Benefits of Digital Asset Management for Video Read more What a DAM good read! Fuel your DAM knowledge by browsing our Resource library Build My DAM Knowledge