Digital photo organizing today, unlike with printed film photo albums of the past, is a huge undertaking due to the sheer amount of digital photographs that any one person (thanks, smartphones!) or organization has stored at any given moment. Who has the time to manually organize that many photos? If you’re reading this post—we’re guessing not you. That’s where photo organizing software comes into play.
What is the best way to organize photos?
While it's possible to organize photos using desktop solutions, such as hard drives, servers and computer folders, the best way to organize photos is using a form of cloud-based photo organizing software, such as digital asset management. When researching the one that's right for you, you'll find photo organizing software solutions that offer different features, price points and specialties, but they all serve a similar purpose: to manage photos.
What is photo organizing software?
Photo organizing software is designed not only to safely store photos in a centralized location, but also to make them easier to find and share. Photo organizing software is widely available for a range of users, whether you’re a massive creative team, a small business looking to keep photos on file, a professional photographer storing client work, or an everyday smartphone user who regularly takes snaps of family and friends. The list of benefits of using photo organizing software is long - at the top for everyday users is arguably convenience, while for businesses, backup and security are often the priorities, along with advanced search and tagging features. What makes photo organizing software a must-have for anyone is the central location and accessibility from all locations and devices.
Here, we break down the best photo organizing software for every purpose, taking a deeper look at various options.
For Personal Albums: Google Photos
For an everyday user managing personal photo albums an online photo library, like Google Photos, would be the perfect platform. Google Photos is a free photo organizing software up to 15GB (then a small monthly fee) that’s accessible on your desktop or mobile devices (both Android and iOS) - even offline. With automatic sync and back-up, unlimited cloud storage, and tiered storage plans, Google Photos offers a photo organizing solution for pretty much everyone. Its artificial intelligence (AI) tagging and other search functions allow users to quickly find photos by location, date, and common terms like “beach”. Google Photos also makes it incredibly easy to share albums with quick links. It’s a great solution for individuals hoping to manage thousands of photos, without exhausting the storage on their phone.
For Professional Photographers: Adobe Bridge
Companion software, like Adobe Bridge, is ideal for professional photographers who need photo organizing software that connects well with design tools and offers more sophisticated features. Adobe Bridge, in particular, actually integrates with the entire Adobe Creative Suite, which is incredibly convenient for creative professionals, like wedding and event photographers. As a photo organizing solution, Bridge offers multiple functionalities such as file browsing, image review, rating and labelling. Not only that, you can also filter images and create custom collections, rename files in batches, and directly access Photoshop’s image editing plugin. Users can also send photos directly from their cameras into the program, making it ideal for professional photographers.
For Document-Focused Teams: DropBox
For small, operational teams who need to store a limited number of core photos, such as employee headshots and a few event photos, an online file management solution, like DropBox, can be sufficient. As with other cloud-based photo organizing solutions, content is accessible from anywhere, with prominent syncing, storage and security features. DropBox also offers integrations with other business tools like Google, Slack, Zoom, Adobe, which gives the program more appeal to collaborative teams. DropBox is stronger with document management, so it’s often the preferred solution for those working primarily with documents, spreadsheets and presentations, with a secondary need to manage corporate photos. The team-based pricing and features make it ideal for organizations with a variety of users, and the top-tier packages offer basic metadata tagging for those looking to track additional asset information.
For Content-Focused Teams: MediaValet
Large teams who produce and distribute a high volume of content need a platform that’s immensely sophisticated and feature-rich. A cloud-based digital asset management (DAM) system, like MediaValet, allows users who are working with large volumes of photos from multiple events and projects to stay organized and on-task. MediaValet offers custom permission settings, advanced AI-powered search capabilities, keyword tagging, and custom metadata. With sharing capabilities like branded online galleries, zipped files and custom renditions (i.e. turning a JPG into a PNG), MediaValet is a powerful, highly functional photo organizing solution for content-focused teams, especially those working remotely. On top of all that, the pricing structure can be based on storage needs or the number of users.
How do you manage thousands of photos?
When you start managing thousands (or even hundreds) of photos, it becomes critical to enrich those photos with supplementary metadata, in addition to simply organizing them into folders/categories. Adding additional context to your photos, such as photographer name, descriptive keywords, associated campaigns and more, significantly improves your ability to find those photos later, even as you grow to tens of thousands of photos. Most organizations will use a DAM to facilitate this, as it streamlines and operationalizes this enrichment process, and offers more advanced metadata and filtering options.
Start your DAM initiative today
Does a digital asset management system sound like the right fit for you? Book your free demo of MediaValet to see the platform live!
MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI. See MediaValet in action today.