Marketing

DAM Helps Revenue Teams to Find & Use Sales Collateral

Collateral takes time, effort and budget, which makes it frustrating when the sales team doesn’t use it. Here’s how to change it.

Nuala Cronin

June 22, 2023

Nuala Cronin

Content Manager

3 min read

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Marketing teams are usually tasked with creating sales collateral that helps move prospects along the funnel and helps sales teams win deals against competitors.

From brochures & case studies to ROI calculators, sales collateral takes time, effort and budget. The most frustrating part about it? Without clarity on sales teams’ needs, they probably won’t use half the collateral you generate! So what are you doing wrong?

It’s not enough to just make content. You have to make content that’s directly applicable to the sales people’s needs and find ways to easily get that content into their hands.

Here are 5 steps to getting sales teams using your collateral:

1. Collaborate on sales collateral ideas

This may seem like an obvious one, but you’d be surprised by how many teams skip this step. The easiest way to get sales using your collateral is to ask them what they want and need. Specifically, you need to know what their leads are asking for, and what they don’t already have.

Whether it’s quarterly, monthly or weekly, schedule regular meetings with the sales team to touch base and get updates on what’s needed. This way, you can prioritize projects and have a steady flow of collateral that will actually help with sales enablement.

Using a software to collaborate will allow both revenue generating and marketing teams to clearly understand what’s needed, and when it can be completed. A digital asset management (DAM) system facilitates an easy, intuitive collaborative process.

2. Make finding collateral easy and intuitive

It is essential to provide salespeople with a reliable source of information. This source should be accurate and up-to-date to ensure potential customers are not receiving outdated information.

It’s not enough to keep all your collateral organized on hard drives or other hard-to-reach locations – if the process to get the collateral is too complicated, salespeople will likely choose to use old versions of brochures that they already have saved to their desktop.

Adding all your sales collateral into a DAM solution or content hub can streamline sales processes. It also allows you to organize and manage your sales enablement materials to ultimately drive better sales results.

3. Categorize your collateral in a meaningful way

Once all your collateral is in a central library, you want to make sure it’s as easy as possible for your sales team to find the resource they need. While getting your collateral in the library is important, if your sales team is spending hours hunting, it’s only a matter of time before they give up altogether.

To make the process easier, you need to add intuitive categories that make logical sense to your sales team. Should you categorize it by stages in the buyer journey? What about by collateral type? The choice is ultimately up to you and your sales team, but a smart category structure is necessary to get sales finding and using your sales collateral.

A DAM system facilitates a structured library that makes sense for your organization. Teams can quickly find and use the approved assets they need.

If your sales team is looking for a specific piece of content, intuitive search capabilities can be very useful. Searching should go so much further than just the title of the document. Who is really going to remember the title of your brochure as “Summer_2023_MVBrchr_V3”?

This is where metadata comes in. Make it easier for your sales team to find and use their preferred content. Include relevant keywords and tags in each piece of collateral.

You can choose a system with more advanced search options like filtering by date, file type, and photographer. Digital asset management platforms often have AI-powered metadata and enhanced search capabilities. This can make it easier to store and find sales collateral. By leveraging these features, you can improve the discoverability of your content and boost your team’s productivity.

5. Integrate with their existing tools

While we can do everything to get our sales collateral into a DAM system or other repository and can tag and categorize all day long, let’s face it, it can be a pain to actually go and get the collateral from a separate system.

From logging in to downloading PDFs & PPTs to your own files, the system can be long and dreary. Integrating your asset library with systems already in use, is the most important step in getting your sales team to use your collateral.

Giving salespeople direct access to these tools will reduce any resistance they may have to using your corporate-approved materials and requires minimal changes to their behaviour.

Digital Asset Management systems (DAMs) can be integrated with productivity solutions, like Office 365. This integration allows salespeople to insert videos, documents, and photos without leaving the platform. It can also allow them to easily draft media-rich presentations and send product information over their email expediting the sales cycle.

Bringing sales and marketing teams together, throughout the creative process and the content lifecycle, is essential for creating relevant sales collateral. But ensuring easy access to approved materials, is crucial to ensuring sales teams actually use the right assets!

Implementing a digital asset management platform can help to break down siloes between revenue and marketing teams. Building better content creation processes, and accessibility can ultimately lead to more opportunities and sales.

MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI.


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Marketing

Marketing and AI: Using AI as an Extra Team Member

Part two of the three-part Marketing and AI series explores the ways marketing teams should be using AI as an extra team member.
Nuala Cronin

May 31, 2023

Nuala Cronin

Content Manager

3 min read

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Welcome to part two of our three-part series, Marketing and AI: Using AI as an Extra Team Member.

In case you missed it, last week we covered how to use AI to enhance your marketing efforts. We discussed the world of AI-powered marketing and explored its potential. The post covered three possible applications: content generation, SEO, and campaign optimization.

Today, our blog uncovers the time- and resource-saving possibilities AI can unlock for marketing teams who treat AI-powered tools as extra team members.

Imagine a marketing team member that can do all the grunt work. They cover all the tedious tasks, and the research, and they even evolve as they’re completing those tasks. No, it’s not a marketing intern that never sleeps, it’s what happens when marketing teams embrace emerging, groundbreaking AI tools.

As marketing strategies continue to evolve, AI has emerged as a valuable tool for businesses to gain a competitive edge. AI has been shown to be effective in streamlining routine tasks and improving marketing campaigns. It can provide invaluable insights into customer behaviours and preferences.

In part two of our Marketing and AI series, we explore how AI can become an integral marketing team. AI tools enable marketers to work smarter, not harder. By utilizing AI, they can save extensive time to better their marketing efforts and enhance their skillset to evolve their careers.

Using AI as an Extra Team Member

1. AI Can Automate Repetitive and Time-Consuming Tasks

AI can help marketing professionals massively reduce the amount of time they spend on repetitive tasks and ensure better accuracy than a human ever could. Using artificial intelligence to power simple tasks like scheduling social media posts, monitoring campaign performance, and enhancing email marketing campaigns can save countless hours and resources.

One of the most powerful elements of AI in marketing is personalization. By analyzing consumer data, AI can help marketers create highly personalized content that speaks directly to the consumer. This helps build stronger relationships between marketers and their audiences, making it easier to convert leads into customers.

2. AI Can Help Marketers Gather Insights

AI can step in to help analyze vast amounts of customer data patterns and mine more in-depth insights, in a fraction of the time. This allows marketers to better understand customer behaviours and develop strategies around more effective campaigns.

AI can gather valuable insights into customer behaviour. By collecting and analyzing consumer data, AI-powered tools can highlight the types of content and messaging that resonates with potential customers and areas where marketers should focus their efforts. Machine learning can analyze and suggest patterns that humans would spend hours and hours trying to do, providing insights into buying patterns, behaviours and even predictive analysis in order to better serve and reach the customer.

3. AI Can Help Identify Trends and Opportunities

In addition to gathering valuable insights, AI can also help identify emerging marketing trends and opportunities in real-time. This can help marketing teams respond quickly to changes in the market and adjust their strategies accordingly.

AI can scan and analyze the overall industry and its customers to identify potential new leads, competitors and even social trends that a human cannot cover alone. By using machine learning algorithms, marketers can predict customer behaviour, the success of marketing campaigns and identify larger target audiences.

4. AI can Analyze Consumer Sentiment

One of the most significant advantages of AI in marketing is its ability to analyze consumer sentiment. With the help of natural language processing (NLP), AI can read and analyze comments, reviews, and social media discussions. This enables marketers to understand how consumers feel about a particular product or service.

This analysis provides businesses with invaluable insights on how to improve their products or services and engage customers more effectively. This understanding can enable them to invest resources in the most appropriate areas. It can also help to predict the effectiveness of a marketing campaign before it’s even executed.

Using AI as an extra team member can help teams to streamline routine tasks and enhance their creative capabilities. By reducing the time spent on mundane tasks, marketing professionals can focus on creating compelling campaigns that resonate with target audiences and drive conversions.

Ultimately, AI can become a valuable member of any marketing team. It can exponentially enhance existing team member capabilities, rather than undermine them. Leveraging AI helps to build stronger brands and achieve innovative marketing strategies. It’s time to embrace it and see how it can propel your efforts!

Next week, join us as we dig into how AI can impact and enhance marketing strategies!


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Marketing

Marketing and AI: How AI is Revolutionizing Marketing Efforts

Uncover the ways AI is revolutionizing marketing. Today, we cover how marketers can enhance their efforts by leveraging AI.

Nuala Cronin

May 25, 2023

Nuala Cronin

Content Manager

3 min read

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Welcome to our three-part blog series, Marketing and AI! Over the next three weeks, we delve into the different ways AI is revolutionizing marketing and how to take advantage. From enhanced marketing efforts to additional team members to optimized strategies, AI and Marketing, the series will cover multiple angles on AI-powered technology and how it can strengthen your marketing team.

It’s no secret, artificial Intelligence or AI is revolutionizing marketing and streamlining how we approach, execute, and optimize our efforts. With the emergence of ChatGPT, other AI tools are getting more attention, and the way marketers work is changing before our eyes.

It can be hard to know which technologies to embrace (if any at all) but even if you’re still feeling resistant, you should understand how AI technology is now essential to optimizing marketing workflows and output.

In today’s fast-paced digital age, staying relevant and innovative is no longer a luxury—it’s a necessity. AI tools are emerging as the ultimate sidekick for any marketing team looking to compete and make a lasting impact.

Today, we’ll explore the different types of AI technology that marketers can leverage to enhance their efforts.

Let’s dive deep into the world of AI-powered marketing, exploring its unparalleled potential, real-world applications in three key areas:

  • Content Generation,
  • SEO, and
  • Campaign Optimization.

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Three Ways AI is Revolutionizing Marketing

Content Generation

Content marketing is going nowhere, but how we approach it has drastically changed, especially this past year.

The ability to create content at scale has never been easier with tools like ChatGPT at our fingertips. The AI-powered chat bot has taken the world by storm with incredible capabilities but, it’s not perfect. Essentially, ChatGPT scrapes what already exists on the internet, so using its generated answers to build content is a great start, but not really ideal.

There are other AI tools out there that can help marketing teams generate content at unprecedented levels, without compromising on quality.

JasperAI

JasperAI not only generates the content you need, but it learns your brand voice, tailors its responses to your target audience, and streamlines your content creation by eliminating writer’s block. Ask JasperAI for writing prompts, blog topic ideas, video scripts, and to even summarize your Zoom transcripts.

Grammarly

As an AI-powered writing assistant, Grammarly has been around for years. It provides real-time grammar and spelling checks, style suggestions, and even tone analysis to ensure your content is always polished and engaging.

SEO

Search Engine Optimization or SEO is essential for marketing teams to succeed. SEO has always been a crucial aspect of marketing strategy but nowadays, you need to be even better, even faster, even stronger to compete on SEO.

There are millions of results for every keyword you can think of so staying ahead of your competitors requires an acute ability to produce measurable amounts of SEO-focused campaigns, webpages, and blog posts.

AI-powered tools are a marketing teams best chance at winning against competitors, and maintaining search enging results page (SERP) presence.

BrightEdge

BrightEdge is an SEO-focused, AI-powered platform that comprehensively enables marketers to manage and improve SEO strategy. The platform uncovers valuable insights into search trends and competitor performance, facilitating better informed SEO decisions.

SEMRush

The AI-powered SEO platform helps marketers identify trends, audit site health, and make data-driven decisions on SEO strategy. Moreover, SEMRush can automate time-consuming tasks, such as keyword research, content optimization, and competitor analysis.

Campaign Optimization

In an increasingly competitive digital environment, the optimization of marketing campaigns to reach target audiences with tailored messaging it essential to a brand’s success.

It’s crucial that marketing teams are agile and easily adapt to meet changing and evolving trends efficiently.

By harnessing the power of AI-powered tools, marketing teams can analyze vast amounts of data, identify trends, and make informed decisions that drive better results.

HubSpot

HubSpot is an AI-driven platform that provides a comprehensive suite of tools for inbound marketing, sales, and customer service. It enables marketers to automate processes, personalize interactions, and track performance across various channels.

MediaValet

The MediaValet digital asset management (DAM) system streamlines the management of and access to marketing materials. MediaValet uses AI technology to power robust search capabilities, metatag files, and transcode and translate audio and video files. The DAM increases marketing productivity, brand consistency, and optimize campaign performance.

There’s no doubt about it, AI is revolutionizing marketing efforts, driving content generation at scale, optimizing output, effort, and reach. Embracing AI-powered marketing tools is essential for marketing teams wanting to beat the competition, impact their audience, and developing effective marketing strategies that truly deliver leads and pipeline.

MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI.


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5 Ways DAM Helps Consumer Goods Organizations

Learn how a DAM helps consumer goods organizations build a better digital presence to improve business bottom lines.

Nuala Cronin

May 11, 2023

Nuala Cronin

Content Manager

3 min read

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A Digital Asset Management system or a DAM helps consumer goods organizations to build a more effective digital presence. An excellent online experience can help to establish a trustworthy brand and improve business bottom lines.

The last three years have seen a shift for almost every industry out there. The rise of e-commerce, social media, and other digital channels has created pressure to build an excellent online presence.

This digital permutation was always coming, but Covid-19 and the resulting business consequences have expedited the urgency of effectively managing digital assets.

Consumer goods organizations are no exception to this. There is a need to improve processes that organize, distribute and share digital assets to build a more effective online experience and ensure business longevity. This is where a Digital Asset Management (DAM) system comes to play.

Let’s explore how a DAM helps consumer goods organizations.

How a DAM Helps Consumer Goods Organizations

Consumer goods organizations need DAM to help them optimize their digital assets, but a DAM can help way beyond that. Let’s examine how:

1. To Manage the Explosion of Digital Assets:

Consumer goods organizations are producing and using more digital assets and require more stakeholder input than ever before.

From product images and videos to logos and packaging designs, to marketing materials, and more, it’s crucial to have a centralized system that ensures consistent, efficient, and secure asset management.

A DAM solution enables organizations to store, organize, search, and distribute their assets easily. This helps to reduce the risk of asset loss, duplication, or misuse.

2. To Enhance Brand Consistency:

The growing number of digital touchpoints and channels can be incredibly difficult to maintain, let alone keep consistent.

It’s imperative that organizations eliminate the use of outdated, unauthorized, or just wrong assets being shared across their online channels. Building a consistent brand with the correct messaging can help to build brand authority and establish trust with your audience.

A DAM can become a central repository for brand guidelines, approved assets, and templates, ensuring that everyone in the organization has access to the latest and approved versions of assets.

3. Streamline Collaboration and Workflow:

Collaborative teams and stakeholders are crucial to building an effective online presence for consumer goods organizations.

It’s important that all stakeholders, from internal teams like marketing to external collaborators like distributors, can communicate, work together, and approve assets in real-time.

A DAM should, ideally, integrate with other tools in your tech stack to facilitate better project management or creative workflows, ensuring that the entire process, from conception to asset creation to deployment is as seamless as possible.

4. Increase Efficiency and Time-to-Market:

The consumer goods sector is a rapidly changing one, and competition is rife. It’s essential that organizations consistently improve their time-to-market.

Ensuring internal teams, retailers, and distributors are quickly able to find the correct assets helps to speed up campaign and product launches and helps consumer goods organizations to effectively respond to market demands.

A DAM uses AI functionality, such as metadata tagging, and advanced search capabilities to enable users to quickly locate and retrieve assets, eliminating the time wasted searching through multiple folders or shared drives, and ultimately speeding up time-to-market.

5. Empower Personalized and Omnichannel Experiences:

To establish trust with an audience, consumer goods organizations need to ensure that customers are being met where they are and that they find value in the communications shared, I.E., personalized content is crucial to an excellent online experience.

By adapting content to speak to the relevant audience segment on the relevant digital channel, organizations can better cater to their customers expectations.

A DAM allows for effective repurposing of assets across different channels, formats, and target audiences.

TDIndustries Elevated their Marketing Collateral with a MediaValet DAM

Before implementing a DAM, TDIndustries was operating across seven offices and were accumulating an unmanageable number of digital assets. Thousands of assets were stored on an in-house server and accessibility, discoverability, and efficiency were becoming excessively difficult.

Since the implementation of their MediaValet DAM, TDIndustries has:

  1. Centralized their brand assets into a single secure media library easily accessed across all seven offices.
  2. Improved asset discoverability with comprehensive metadata mapping and a well-designed, centrally managed category structure.
  3. Provided mobile-friendly access for their remote teams and external stakeholders.

TDIndustries has been able to improve operational efficiencies and successfully manage thousands of assets. In fact, their MediaValet DAM has enabled TDIndustries to market more efficiently and has significantly increased access to external stakeholders whether they are remote or in-person – without compromising their security.

Learn more about TDIndustries’s DAM story here!

To find out more about how a DAM could positively impact your consumer goods organization, reach out to a rep and learn why MediaValet is the right choice for you!


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The Business Benefits of a DAM

In this post, we’ll share key benefits of digital asset management and how they impact the business as a whole.

Nuala Cronin

April 7, 2023

Nuala Cronin

Content Manager

3 min read

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While there’s no doubt that organizations using digital asset management solutions (DAM) achieve benefits in the marketing and creative department, there’s often a need to showcase the value of DAM to the business as a whole. The overarching key business benefits of DAM include:

In this post, we’ll touch on these key benefits above and how they impact the organization.

Mitigating Risk of Asset Loss

When assets live on a server or a solution like Google Drive, where only a handful of people know how to access them, how they work, and how they’re organized, you run the risk of losing the assets and associated knowledge of those assets if someone leaves your company. A DAM keeps all of an organization’s critical assets well-organized in one place, where they’re protected from unapproved use and deletion. This mitigates the risk of assets leaving an organization when certain individuals leave or out of the office. A DAM also enables you to provide tailored access to each individual person – specifying who can share, download and access specific assets. This provides an additional layer of protection to your valued content.

See how James Langan mitigated asset loss at ACAMS by replacing ad-hoc solutions with MediaValet.

Reducing Asset Requests

Anyone who’s worked in a marketing or creative department knows how frustrating it is to be asked for a copy of the most recent logo—again, and again (by the same colleagues). When a DAM solution is in place, employees across all departments can easily find the assets they need without having to ask someone in marketing where those assets are located. The DAM becomes a self-service tool where everyone can find what they need, giving time back to all those involved to focus on business-driving activities.

See how Naomi Pelkey uses MediaValet to reduce asset requests by 80% at the University of Windsor.

Supporting Faster Time-to-Market

Implementing a DAM speeds up the ability for all departments to find the assets they need easily, in the format they need, which allows campaigns or new projects to ship faster. This increased time-to-market frees up time for various teams to create more and better campaigns, increasing overall productivity and, inevitably, increasing revenue.

See how Amy Lofgreen met campaign deadlines at Basecamp Franchising, despite a 90% reduction in staff.

Promoting Asset Reuse & Reducing Duplication

When team members can’t find the digital assets they need to do their jobs, it’s common for them to spend time and/or money creating and buying new assets. A DAM allows you to take inventory of what digital assets you currently have and determine which of those are relative and reusable. Then, you can decide which assets can be quickly altered and stored as a new version—instead of buying new assets or spending the time to create more.

See how Anthony Petre uses MediaValet to prevent asset and solution duplication at the University of Wollongong.

Enabling and Improving Collaboration

A DAM solution enables, supports and encourages effective collaboration between diverse and potentially remote business sites, divisions, teams, agencies, partners, distributors, and other stakeholders. The features of a sophisticated DAM – such as custom category access and watermarking – also offer more controlled access to your assets, while enabling these teams to brainstorm and generate approved content. By integrating with other tools in your tech stack, your DAM can become the central content hub, meaning assets can be seamlessly accessed from other platforms, such as project management, CMS, social media and design solutions.

See how James Carter boosts Experian’s brand consistency across 45 countries using MediaValet.

Feel the Benefits of DAM

The beauty of a DAM is that as an end-to-end solution, it’s highly customizable for the organization using it – and its benefits to the business are indisputable. At MediaValet we love to walk clients through the day-to-day ease of use, benefits to business, and opportunities involved in implementing DAM. Talk to us today to see if DAM is the right fit for you.

MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI.


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Marketing

Mapping Video Marketing Across the Customer Lifecycle

Video marketing can be used across the customer lifecycle. Find out how to engage your audience with meaningful, valuable video.
Nuala Cronin

March 21, 2023

Nuala Cronin

Content Manager

4 min read

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Video marketing is not a new concept. In fact, since 2016 it has been commonly practiced, to excellent results, by some of the most forward-thinking brands out there.

Over the past seven years or so, video consumption has been rising steadily. But it’s not just in the younger generations – video marketing can impact everyone.

Not convinced video marketing is right for your brand? Check out these stats. . .

With these figures top of mind, why aren’t more marketing teams jumping on the bandwagon and creating videos galore?

Video Marketing Drives Business Value

Limited budgets, minimal resources, and being short on time are some of the most common reasons marketers fail to include video in their marketing campaigns and plans. Yet, according to Gartner, some of the top-performing brands in both business-to-business (B2B) and business-to-consumer (B2C), are “agile in their media mix . . . and continue to invest in the format.”

As marketing objectives evolve and become more revenue-focused, strategies need to be more thoughtful of audience habits, expectations, and constraints.

Does your ICP truly have time to review a 60-page document, or would a 90-second video be better suited? You need to be agile to find out!

The best part about a video marketing strategy is that it can be used across the customer lifecycle. There are infinite ways to meet your audience in the right place and at the right time, with meaningful, valuable video.

Video marketing can be truly impactful in terms of driving business goals across the customer journey – from prospect to advocate.

If you’re here – you’ve at the very least toyed with the idea of implementing video marketing into your strategy. Let’s dive into how video can be mapped to the lifecycle.

Mapping Video Marketing Across the Customer Lifecycle

The customer lifecycle refers to the journey a consumer or buyer takes before, during, and after the sales cycle.

Though not exhaustive, there are generally four stages: Pre-Sales: Awareness and Evaluation, Sales: Purchase, and Post-Sales: Retention.

Customer Lifecycle

Each touchpoint requires different forms of nurture and information. There is no catchall solution to speaking across the lifecycle and when it comes to video marketing, there must also be a unique approach in how the audience is spoken to at each stage.

Awareness Phase

Prospects don’t always know that they need a solution, or even that they have a problem.

You need to show that you understand their pain points and that your product can help them achieve a solution. You need to validate your prospective customers’ worries. Put them in context and ensure that they know there is a way to fix it.

It’s time to flaunt what you’ve got and make your brand memorable.

Using brand videos enables you to showcase your values and your unique position in the market. Educational webinars can support you and your product as an industry leader and convert prospects to leads.

According to Wyzowl, 95% of marketers say that video has increased brand awareness.

Evaluation Phase

When prospects understand the scope of their problem, and which other brands are experiencing something similar, they begin to review available solutions.

At this point of the customer lifecycle, it’s imperative that you establish your brand as a winner. And more importantly, with you, customers can win too.

It’s time to use video to both educate and sell.

Ideally, potential customers know your brand at this point and want to understand why they should choose you over your competition. Building feature-led videos that showcase your integrations or features can help you stand out.

The State of Video Marketing 2023 disclosed that 90% of marketers saw video generate leads.

Purchase Phase

At the bottom of the funnel (BOFU), prospects need to see how your solution beats the others. Whether that be in terms of ROI, initial cost, capabilities, or service and support there needs to be a cherry on top.

You want to cross the finish line with your customers. To do that, you must ensure they feel seen, understood, and that their success is a priority for you.

It’s time to whip out those super happy customer testimonials.

Customer satisfaction-focused videos should explain why they are happy they chose you, switched to your service or product, and directly explain your superiority. When it comes to testimonial videos, it’s best to leave humbleness at the door and be bold.

Wyzowl reported that 87% of marketers say that video has helped increase sales.

Retention

The customer lifecycle truly begins after the sale has gone through. Marketers need to ensure that they cater to customers to help in retention efforts.

Consistently offering value to your customers is key to keeping them happy: whether this value directly relates to your product or service, or is purely for your customers’ sake, you must ensure that they feel looked after.

It’s time to show your gratitude.

Providing onboarding, informational use cases, and ‘tips and tricks videos can help to support your customers as they onboard and find value in your product.

Based on the Wyzowl 2023 report, 53% of marketers said that video has reduced support queries.

Video can be an impactful medium at every touch point of the customer lifecycle helping to elevate your marketing strategy, spread brand awareness, and accomplish business objectives.

Now that you understand the need for video marketing and how it can apply across the customer cycle, it’s time to learn how to create a results-driven video marketing strategy.

Our detailed eBook The Beginners Guide to Results-Driven Video Marketing can help you build a plan your whole team can get behind.

Download the eBook for free and learn how to:

  • Measure and analyze your success,
  • Optimize and recycle content, and
  • Stay organized to maximize ROI.

If you’re seeking a solution to securely store and effectively distribute your video assets, find out why a digital asset management (DAM) system is the most effective solution out there.


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Managing Digital Assets and Media Content in Manufacturing

How do manufacturing organizations effectively create, manage and distribute assets across their various teams?
Nuala Cronin

March 15, 2023

Nuala Cronin

Content Manager

4 min read

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Manufacturing brands amass thousands of digital files and require a system that enables efficient, accurate content distribution across their channels. It’s crucial to have a DAM system in place to help centralize, organize, and distribute content and to ensure all stakeholders have access to the correct assets.

Manufacturing companies that focus on digital marketing are able to unlock the potential for significant growth. In fact, what companies state as their main priorities, fully rely on effective marketing including existing market expansions, unlocking new geographies and introducing new products and services.

Some examples of digital assets include photos, images, content, media, videos. For marketers in the digital age, a company’s digital assets are their new currency. These digital assets facilitate the value exchanged between a company and its customers before any sale takes place. Sales, distributors, PR, agencies and contractors require a steady flow of product-related content, creative media and visuals to grow brand awareness and revenue.

How do manufacturing organizations effectively create, manage and distribute assets across their communication channels, brand and revenue-generating teams? And what are the challenges that need to be considered? Read on to find out more.

Types of Content Used by Manufacturers

Every aspect of manufacturing marketing requires extensive visual and media production. The most effective websites use a combination of aesthetics, performance and ease of navigation. Just a few years ago, hiring a photographer and providing photos of available product, would be sufficient to showcase the brand, expand the business and grow demand. But now there are new forms of media that create more engaging experiences for customers. Organizations that provide more unique experiences, will earn more attention and engagement. Video demonstrations of the product, three-dimensional product images and even virtual reality experiences are just some examples of visual and media formats that manufacturing companies are now using to create content.

content used by manufacturers

Considerations for Managing Media Content

These assets are increasingly expensive to produce and require specialized solutions and expertise to manage. Here’s what needs to be considered:

  • Finding photos and videos of product collections, brand assets, marketing and safety resources (MSDS, brochures, price lists etc.)
  • Building and sharing visually compelling product photo and media catalogues and collections
  • Distributing and sharing with employees, distributors and agencies product photos, videos, 3D models and promotional materials
  • Setting up permissions for Corporate Marketing and other divisions to view, edit and share select content and resources
  • Setting up connected libraries for different divisions or brands with separate taxonomies and administrators
  • Enabling all users to download and transform files into different file types and sizes

Use Cases for Managing Digital Assets

Let’s take a look at a few use case scenarios, where organizations have found solutions to common challenges around digital and media assets.

Providing multiple divisions with corporate assets

A global manufacturing conglomerate with multiple product divisions and sub-brands needs to ensure that everyone has access to on-brand corporate assets such as corporate logos, PR resources, investor information and reports. Yet, each division needs to have access to their own unique library, but also have designated administrators and permission structures established for accessing and editing assets.

A digital asset management platform with a multi-library structure was leveraged, creating several libraries under an overall corporate umbrella. Every division now has access to the corporate collateral and the IT team has oversight and administrative control for the entire corporate library. Each division and product line have their own nestled library and designated administrators, asset curators and even taxonomies specific to their division specialization. Leveraging a DAM platform provided all departments, subsidiaries and partners with secure access to approved corporate assets, streamlined collaboration, enforced brand integrity, and increased productivity across their entire organization.

One-click content access and file transformations

One of the biggest complaints from marketing and creative teams at an aerospace manufacturing corporation was the number of requests to provide the required product collateral or to alter logos and images to a specific format from everyone in the company. The Marketing team was already under pressure to produce a tremendous volume of content and visuals, but was also wasting hours searching for required resources or reformatting files. With global offices in India, Europe and North America, each location had its own on-premise storage systems, with no way to search across all available assets. The inefficiencies kept growing and required a company-wide solution.

Implementing a digital asset management system with an unlimited number of users completely eliminated this challenge. All employees, agencies, external contractors and distributors were given access to the approved section of the corporate library. Every user, even those who were resistant to new technologies, were able to find what they needed from the latest versions of the approved photos, brand assets and collateral. What’s even better is that they were able to specify the file type, size and resolution that was required, and download in that specific format and size. As a result, Marketing had a spike in productivity and users were happy to use the platform to find any visuals, media or content when they needed it.

Brand consistency for global sales and distribution network

Serving a global customer base, a global leader in bolt securing technologies with subsidiaries in Europe, the United States and Asia, and a worldwide network of authorized distributors was having issues with brand consistency across their large corporate umbrella. Due to the large global footprint of the organization, the marketing team required a solution that would enable them to quickly and reliably access and distribute assets from any country in the world. In addition, these assets required permission restrictions, to ensure that they were being accessed by the correct people. A digital asset management solution was identified and rolled out globally in less than a month. Today, their entire organization – including its extended distribution network – can quickly, easily and securely access the corporate assets they require, from any device, anywhere in the world. And the Marketing team can ensure that all sales and distribution points have the on-brand resources and tools they need to effectively drive sales growth within all markets.

To learn how digital asset management can help with other key challenges marketing or creative teams experience in the manufacturing industry or how it can help scale digital strategies, check out Digital Asset Management for Manufacturing.

MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI.


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Marketing

4 Benefits of a DAM for Nonprofit Organizations

In this post, we discuss the several ways that DAM systems help nonprofit organizations maximize the impact of their marketing investments.

Nuala Cronin

March 13, 2023

Nuala Cronin

Content Manager

3 min read

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As the number of charitable organizations and causes they support continue to grow, the nonprofit sector is becoming more competitive and complex year after year. With each organization striving to increase the impact of their investments, attract new donors and recruit volunteers, outreach strategies are becoming more sophisticated and engaging—with a heavy emphasis on digital.

Moreover, as a nonprofit organization, maintaining a significant digital presence is now more crucial than ever to effectively drive funding and highlight the importance of its cause. Doing this well requires a strong toolbelt of compelling images, videos, and content to help potential donors connect with the brand. Since content is only valuable if it can be found and used, to make the most of it, it’s important to properly manage it. For this reason, many nonprofit organizations have begun looking into a digital asset management (DAM) solution.

What is a DAM?

Digital asset management (DAM) systems have emerged as a solution for nonprofit organizations, allowing them to better manage and distribute their content and establish a solid foundation for their long-term digital strategy. A DAM system not only helps nonprofit organizations manage, organize, share, and distribute their digital assets from within one central library — it improves productivity while increasing the ROI of all content produced.

Most nonprofit organizations that do not have a DAM in place struggle with these similar issues:

  • Discoverability: Organizations are storing marketing material in multiple locations, making it extremely difficult to find what they need,
  • Accessibility: accessing and finding assets can be cumbersome and lengthy,
  • Workflow: The process of finding assets is taking up way too much time, which is slowing down projects as well as the execution of outreach campaigns, and
  • Security: They don’t feel their assets are truly secure.

Benefits of DAM for Nonprofit

All the common pain points for nonprofit organizations can be solved with the right DAM in place, on top of the several additional benefits it has to offer. The top 4 benefits organizations gain from implementing a DAM include being able to:

  1. Better leverage your brand,
  2. Empower your affiliates and drive collaboration,
  3. Increase the impact of your content, and
  4. Preserve your legacy.

Let’s dive into each benefit in more detail.

1. Better Leverage Your Brand

Maintaining a strong brand and ensuring everyone is using consistent messaging can be challenging when multiple departments and affiliates are all creating marketing collateral for various campaigns. A DAM ensures that all users are equipped with marketing materials that are on-brand and up to date, drawing from one central library. This allows your organization to ensure consistent branding as all assets become visually aligned with a DAM—no more outdated logos!

2. Empower Your Affiliates and Drive Collaboration

With a DAM, users can easily find, download, and share approved work-in-progress and finalized assets. Additionally, marketing material and content will be readily available when anyone is organizing events, launching campaigns or running educational initiatives. Availability in the cloud also ensures that even users in the most remote areas, with no access to IT, can easily access those resources or upload their own materials.

3. Increase the Impact of Your Content

Whether it’s creating new marketing collateral for donor campaigns, fundraiser events or recruitment material, a DAM ensures you’re getting the most from your marketing materials and the money spent creating them. By having a library that is organized and easily accessible, your content’s lifespan gets extended and maximizes its value. Additionally, you can organize marketing content by campaign name, region, years, etc., allowing users anywhere to easily find and re-use visuals, content, and media.

4. Preserve Your Legacy

A DAM allows nonprofit organizations to maintain and preserve their growing library of fundraising collateral and historic content, enabling it to be used for future initiatives, educational events, anniversary marketing campaigns and more. These assets help preserve the memories that are important for connecting with donors and engaging volunteers.

The Jane Goodall Institute (JGI)

JGI came to MediaValet with the challenge of preserving Dr. Jane Goodall’s 60-year legacy and distributing marketing imagery to various global chapters and stakeholders. The advanced functionality allowed them to extend the use of the DAM to areas they hadn’t even dreamt of—scientific research. The Jane Goodall Institute’s top three benefits from using a DAM include:

  1. Marketing Material Distribution: Storing all assets used for storytelling purposes—the photos and videos from years of JGI initiatives.
  2. Scientific Research Distribution: Using the platform to facilitate scientific research and discovery—the 60 years of handwritten notes, field videos, etc., used to help researchers and scientists around the world understand great apes.
  3. Organizing Precious Archival Assets: Creating a digital home for the ongoing archiving of Jane’s global outreach past and present. A place where they gather and transcribe Jane’s digital recordings from throughout the years, making them easily searchable and shareable.

Read the Jane Goodall Institute’s DAM Story, here.

Get Ahead with DAM

A DAM helps nonprofits manage their marketing collateral, preserve their brand history, and improve collaboration with both staff and affiliates. For more details on how MediaValet supports organizations in the nonprofit sector, check out DAM for Nonprofits, here.

This blog post was originally posted in February 2019 and has been updated.

MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI.


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Shopping For a DAM

How to Choose a Digital Asset Management System: 8 Essential Steps

Here are some basic tips to follow when choosing a digital asset management system that meets your organization's needs.
Nuala Cronin

February 21, 2023

Nuala Cronin

Content Manager

5 min read

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Getting new software can be hard but choosing a digital asset management system can be even more difficult. From researching and evaluating vendors to onboarding your employees, the list of tasks can leave you feeling overwhelmed and confused.

That’s why we’re here to help.

Once you’ve recognized your need for a DAM, it’s time for the challenging part – deciding which vendor to partner with. Selecting the right digital asset management software is a crucial business decision and it takes effort to find the right one. Ensuring the DAM fits your needs can be a lengthy and complex process.

We’ve broken down the 8 essential steps to help you understand your needs and choose a DAM system. These digital asset management tips are crucial for making the right decision for your business.

  1. Determine your stakeholders first,
  2. Understand what you want to allow (and restrict),
  3. Think of your existing tools,
  4. Set realistic timelines,
  5. Include IT early on,
  6. Leverage review sites,
  7. Do discovery calls, and
  8. Choose a partner, not a vendor.

Let’s dive into more detail below.

8 Steps to Choosing a Digital Asset Management System

1. Determine your stakeholders first

It’s important to know what internal and external partners will be impacted during your DAM implementation. You need to on board from the start. What functionality do they need? How can you help them be successful? Make sure you’re communicating with them over the course of your DAM journey and that they understand how the system will benefit them (especially if their budget is involved).

A key part of having digital asset management success is getting buy-in right from the start. It won’t matter how great the system is if people aren’t using it, or are using it incorrectly.

Here is a list of 3 types of users to consider in your DAM buying process.

2. Understand what you want to allow (and restrict)

Once you have a clear understanding of who’s going to be using the system, it’s time to start thinking about what each group needs access to – and just as importantly: what they don’t. One of the great benefits of a DAM is the ability to segregate. You can segregate each group or user into various permission groups to dictate what they can do and see. While it can be easier to allow everyone to have access to everything, this approach doesn’t realize the full control benefits of a DAM.

Take your marketing agency, for example. You want them to have access to categories containing your brand logos, some stock imagery, and maybe a few headshots, but it would be unnecessary and potentially harmful for them to have access to any other assets.

When choosing a digital asset management system, ensure you understand the vendor’s approach to category and user permissions. This will impact how granular you can get with access levels. MediaValet offers unlimited categories and custom user groups, allowing you to create different permission levels without restrictions.

3. Think of your existing tools

Something to consider when trying to get buy-in from stakeholders is to leverage existing systems that your stakeholders are already used to. Would your social media team benefit from a Hootsuite integration? Can your creative team improve processes with an Adobe Creative Suite connector? Research DAM systems that have integrations into your existing tools to maximize buy-in and happiness for your users.

Not sure where to get started? Here are the top 6 DAM integrations to consider.

Integrations

4. Set realistic timelines

Setting a realistic timeline can be tricky – especially when you have multiple departments that all want the DAM system up and running ASAP! This kind of pressure can make it tempting to try to pick a vendor, onboard, and integrate with your tools within the next month, but it’s important to take the time to ensure you do it right.

Separating your implementation into phases can mitigate some of these pressures because stakeholders can see the project moving along and boxes being ticked, rather than just wondering when the project will be completed.

MediaValet’s DAM maturity model can help you identify where you are in your DAM maturity and where you’d like to be.

5. Include IT early on

Leaving IT in the dark until the last minute can be tempting – they can be frustrating, demanding, and slow projects down. But, the reality is that IT has more knowledge and experience in implementing technology and can quickly tell you which DAM systems don’t meet your needs. Forming these relationships early can speed up the selection process and help eliminate vendors from the selection process right off the bat. It can also be helpful to map DAM benefits to IT priorities, to help get your IT decision-makers on your side.

software screenshot

6. Leverage review sites

A quick way to narrow down your digital asset management search is to use the many technology review sites out there, such as G2Crowd. This is where each vendor’s existing customers are talking about the good, the bad, and the ugly of their digital asset management systems and where you’ll get unbiased insight into which will work for you.

Here are 4 of the top vendor review sites you can leverage today.

7. Do the discovery call

When searching for a DAM, we often see people wanting to skip the discovery process and jump right into a demo. Of course, we can do a demo without the discovery call, but this call is where the vendors can discover your needs and tailor the demo specifically to your use case. While it can be a pain to have 15-minute calls with each of your short-listed vendors, it ends up benefiting you in the long run.

8. Choose a partner, not a vendor

As you narrow your search down to the final few vendors who can meet your functional requirements, it’s important to look at them as a company, not just a product. Does their direction align with your future goals? How are they with support after onboarding?

When thinking about how to choose a DAM, it’s crucial to select a partner that’s going to pursue an ongoing relationship, not just someone who will onboard you and forget you. Remember that the people component is just as important.

MediaValet offers unlimited platform training and support to ensure that all customers are set up for success. For more complex projects, you can take advantage of our professional services program.

Choosing a Digital Asset Management System for the Long-Haul

If you’re still wondering how to select the right software to manage your digital assets, our eBook, How to Buy a DAM, provides an in-depth guide to choosing the right DAM vendor.

MediaValet is a leader in cloud-based digital asset management that helps organizations manage, organize and share their digital assets, improving productivity and increasing ROI.


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DAM Knowledge

DAM for Tourism Marketing Agencies

Here, we share the benefits of a DAM for tourism marketing agencies along with the critical features to help stand out from your competition.
Nuala Cronin

July 22, 2022

Nuala Cronin

Content Manager

3 min read

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It goes without saying that visual assets are the most important tools for tourism marketing agencies to showcase their destinations. Rich digital content plays a pivotal role in effective destination marketing campaigns—helping to tell the story of your destination and your target audience. Each year tourism marketing campaigns get more immersive, impressive, and expensive to create, and with so much money being spent on high-quality digital assets, it’s important for agencies to ensure proper ROI.

A huge pain point for most agencies dealing with an ever-growing collection of visual content is finding a way to effectively store, manage, and distribute these massive amounts of assets; this is where a digital asset management (DAM) system comes in. In this post, we share the specific benefits of a DAM for tourism marketing agencies along with several critical features that will help you stand out from your competition.

MV Travel

What is Digital Asset Management?

A DAM helps tourism marketing agencies manage, organize, share, and distribute digital assets all from within one central library. It improves productivity and increases the ROI of content and creative programs. Additionally, it helps top agencies improve their creative production process and efficiently manage and launch campaigns.

Most agencies that are currently not using a DAM struggle with similar issues:

  • They are storing campaign assets in multiple locations, making it hard to find what they need,
  • They sometimes lose assets altogether,
  • There are challenges with giving access to assets in a timely manner,
  • Finding assets is taking up way too much time, which is slowing down projects, and
  • They don’t feel their assets are truly secure.

Below, we look at why destination marketing agencies should consider DAM as a long-term solution to these pain points, and touch on the additional benefits that come from implementing one.

Benefits of DAM for Tourism Marketing Agencies

According to a recent Forbes article: “Many brands lack an enterprise-wide system to manage their creative assets, which reduces a marketer’s ability to produce effective, timely campaigns at scale”. Employing a DAM solves this problem right away—it creates one, single source of truth for everyone at your agency to rely on. This means your team can find what they need to create visually stunning campaigns for your destination, on time, and with minimal headaches.

Here are 4 specific benefits for tourism marketing agencies using a DAM:

  1. Improved relationships with media partners: A DAM offers a way for you to give access to certain assets to people outside your agency. This means your media partners can have unencumbered access to campaigns and assets—making your agency easier to work with, and likely increasing media coverage for your destination.
  2. Better creative workflow: Both internal team members, and partners like videographers or photographers, have easy access to the assets they need to work on creative campaigns. This improves the overall workflow for everyone working together on these projects.
  3. Increased ROI on visual assets: A DAM optimizes the reuse of digital assets since they are so easily (and securely) organized and stored. This increases the value of high-quality assets, as reuse and repurposing for future projects become much easier.
  4. User-generated content support: It’s 2022—a lot of visual content is coming from your online audience. A DAM helps to organize, manage, and reuse this valuable user-generated content.

6 Critical Features of DAM for Tourism Marketing Agencies

A DAM solution can offer these significant benefits because of its features. Let’s take a closer look at what we think are 6 critical features of the DAM that shape the benefits for tourism marketing agencies:

  1. Organization: Manage all content in a single location using a multi-library structure.
  2. Enhanced Search: Easily find content by campaign, keywords, categories, AI tags, and more.
  3. Accessibility: Enable partners and teams with self-serve access to a library of current and past projects.
  4. Distribution: Preview and share collections of assets, regardless of file size or type.
  5. Uploading: Enable photographers, videographers, and other contractors to upload files from anywhere in the world.
  6. Security: Secure client marketing collateral with enterprise-level security and asset recovery.

Stand out with DAM

Destination marketing agencies should find a DAM partner not only to alleviate the headaches of storing, managing, and distributing the massive amounts of rich media content but to improve the ROI on the creation of these assets dramatically. They can get ahead of the competition by standing out—delivering engaging campaigns that truly make an impression on their target audience. A DAM helps partners and teams manage and launch these campaigns more effectively, helping to create higher-quality work, with a much better workflow. On top of all that—it can also help media partners get access to these campaigns easily and effectively.


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